Revealing Inappropriate Usage of Company-Owned Equipment with CleverControl

CleverControl helps organizations review how company-owned devices and office resources are used during working hours. For printing and design studios, this can be especially important: unauthorized personal printing may increase expenses for paper, ink, toner, and other expendable materials.

A printing studio used CleverControl to support a transparent internal policy on the use of company equipment. Before monitoring began, the studio's owner updated the company's workplace monitoring policy, informed employees that company-owned computers and printers would be monitored, and limited the monitoring scope to business-related activity on authorized workplace devices.

The owner suspected that office printers were being used for personal photos, cards, documents, and other non-work materials. To verify how company resources were being used, he enabled printer monitoring, screenshots, and screen recording according to the company's internal policy.

Within three months of implementing the policy and monitoring tools, the studio reduced expenses on expendable materials by 12%.

CleverControl reports showed several cases where office printers were used for personal purposes. For example, one designer created and printed business cards for a friend's startup, although there were no corresponding orders in the studio's documentation. The reports also showed instances of employees printing books, school papers, copied documents, and other personal materials.

After the transparent monitoring policy was introduced, employees became more careful about how they used company equipment. Over the following weeks, cases of personal printer use decreased, productivity improved, and the owner reported lower material expenses.

• 프린터 모니터링

  CleverControl records print events with the time and date, helping managers understand how company printers are used and identify possible misuse of office resources.
• 스크린샷

  Screenshots can help document relevant work-related activity on company-owned devices, including cases where printed materials appear on screen. This feature should be configured according to company policy and applicable privacy requirements.
• 화면 녹화

  Screen recording can support internal reviews of company resource usage when enabled for authorized business purposes. Organizations should use this feature proportionately, with prior notice and consent where required by law.