The Top 10 DLP Software Choices for Your Business 2025

Every company's IT infrastructure handles private and sensitive data, commonly referred to as business-critical data. Even the smallest vulnerability in the business's infrastructure can lead to data leaks and severe privacy issues. So, protecting the overall security of the IT infrastructure becomes essential, and Data Loss Prevention (DLP) software remains the cornerstone of these efforts.

This software prevents data leaking, loss, or misuse in your digital system through breaches or unauthorized usage. This software encompasses a set of sophisticated tools, procedures, and processes that protect the sensitive information in your system. It is because that information is confidential and critical for business operations.

The DLP market is constantly evolving: new threats emerge every day, and new solutions are developed to counter them.

When you look for data loss prevention software options, you will find many providers offering their services. While many incorporate core DLP functionalities, other significant differences in their offers may affect your experience. So, having a criterion for selecting the data loss prevention software is essential.

Here are the seven most important factors you need to consider.

The selection criteria start with your requirements regarding features offered by the tool. Check what features each tool offers. Does it provide basic features, like encryption and monitoring? Are there any extra features available that can elevate your experience? As for the additional features, in 2025, look for:

1. AI and machine learning (ML)driven detection. AI is revolutionizing DLP now. It enables more accurate detection of sensitive data, reduces false positives, and better understands the context of data usage. This includes advanced content inspection, natural language processing (NLP) for unstructured data, and optical character recognition (OCR) for images.

2. User behavior analytics (UBA). Such a solution analyzes user activity patterns and flags anomalies. UBA is critical for detecting insider threats, whether malicious or unintentional.

3. Data classification and tagging based on content, context, and user.

4. Real-time alerts and remediation. Timely alerts of any incidents are crucial. However, the software should also be able to take immediate risk-adaptive remediation actions (e.g., blocking, quarantining, encrypting) before a human security specialist reacts.

5. Digital Rights Management (DRM) integration for continuous protection of sensitive files even after they leave your network.

Ease of use means the tool must be uncomplicated to set up. Its interface must provide you with all the details at a glance, DLP policies should be easy to create and modify, and operating it must not require much technical knowledge. You may want to look for Cloud-Native or SaaS services, which typically offer simplified deployment and reduced maintenance costs compared to traditional on-premise solutions.

Compatibility matters when employees at your company use different devices or work remotely. It may not be a huge issue if the employee connects to your IT infrastructure through the company desktop only. However, when computers run on different OS and employees connect to the IT infrastructure with their smartphones or use their home devices, getting wide compatibility is important.

A good DLP solution needs to monitor and protect data across various environments: endpoint, network, and cloud. This includes SaaS applications (e.g., Office 365, Slack, Salesforce) and cloud storage (e.g., AWS, Azure, Google Cloud).

Businesses use multiple security solutions today. If other solutions do not provide data loss prevention features, you can use standalone software for that requirement. However, if the software allows integration with other security solutions, that will improve its usability up to 10 times.

Ideally, your DLP solution should integrate with other security solutions (e.g., SIEM, SOAR, identity and access management) to create a unified security posture.

The trend in 2025 is towards consolidated security platforms that integrate DLP with other capabilities like Insider Risk Management (IRM) and Security Service Edge (SSE). This reduces tool sprawl and improves efficiency.

Customer support is an important factor, since not every business has dedicated cybersecurity or technical employees. So, customer support must be available 24/7, and more importantly, it must be available via multiple channels, such as phone, email, chat, knowledge base, etc.

Additionally, some vendors offer ongoing training on their product and proactive assistance to help optimize your DLP strategy. These services are a huge bonus if your company has never used a DLP solution before.

If your company's resources are limited, you may want to consider providers that offer managed DLP services. This way, you will not have to worry about deployment, monitoring, and incident response.

Pricing of the DLP software matters depending on the size of your team. Some teams are small, while some are large, and depending on the requirements, they may choose a subscription model or a one-time purchase. So, it is important to check whether flexible pricing plans are available: subscription-based, per-user, or data-volume-based, depending on your budget and needs.

Your business grows, so does your team and data footprint. The chosen DLP solution should be able to grow with you.

Lastly, you must check how well this data loss prevention software performs. From instant alerts to reliable performance and results, it must provide top-notch results. It should not slow down work computers and other devices, or cause significant delays in network traffic. Finally, it should have a low rate of false incident detections.

One way to check the performance capabilities of software without trying is by checking the reviews on software websites or other online review websites.

When choosing data loss prevention software, different businesses have different requirements. Some require a light experience with some DLP functionalities and employee monitoring features. Similarly, some companies need a solution with all-encompassing functionality and strict parameters.

So, here is our list of the top 10 data loss prevention software options you can pick from.

1. CleverControl

   CleverControl is primarily an employee monitoring software with data loss prevention functionalities. It offers a complete experience for teams of all sizes with real-time monitoring and productivity tracking regarding employee management.

   It offers data loss prevention functionality by monitoring any external storage device whenever they are connected to the infrastructure computer. CleverControl understands how badly employees can leak data by printing it in physical form, so it also monitors all printer tasks for higher data integrity.

   Face Recognition, one of the advanced features, helps control who gets access to the protected device. Using the webcam of the computer, it takes snaps of everyone who accesses the computer, compares them with the list of employees, and provides reports of all individuals who use the device.

   In case of an incident, CleverControl's logs of each user's activity can provide the necessary evidence to find the culprit.

   CleverControl is a very user-friendly solution: its installation and configuration are as easy as ABC. It will be particularly beneficial for small and mid-sized businesses that lack a staff IT specialist.

   CleverControl also offers a fully-featured on-premise solution that grants an extra level of security. With the on-premise solution, the company can fully control who accesses the sensitive data and how it is stored and used.

   Key Features and Benefits

   1. Face Recognition
   2. User-friendly interface and easy setup.
   3. Real-time screen viewing and recording.
   4. Monitoring of external storage devices and printer tasks.
   5. On-premise solution for enhanced control.

   Customer Support

   CleverControl provides email, live chat, WhatsApp, and phone support.

2. Symantec Data Loss Prevention

   Symantec Data Loss Prevention from Broadcom is your company's shield against data leaks. It provides cloud security capabilities, endpoint protection, and network protection. It offers a complete suite of features, including incident management options.

   With Symantec DLP, you can get reports of all incidents happening in your IT infrastructure, including data breaches, compliance risks, and policy violations. The tool is smart enough to detect risky user behavior and block functions for security automatically.

   In 2025, its focus remains on advanced data classification, granular policy enforcement, and strong integration with Broadcom's broader security portfolio. It excels in large enterprise environments with complex compliance needs.

   Key Features and Benefits

   1. Automatic data leak incident response and remediation
   2. Robust policy engine for granular control
   3. In-depth analysis
   4. Flexibility in fine-tuning policies

   Customer support

   Symantec Data Loss Prevention team provides customer support through the MySupport portal. Alternatively, you can reach them by phone.

3. Forcepoint DLP

   Forcepoint brings content awareness by blocking actions and only allows those specific actions when needed. Hence, it improves the productivity of employees. Moreover, it provides cloud security features that protect financial data, payment information, images, and trade secrets within your digital infrastructure.

   It also tracks your employees' behavior to monitor employee productivity further. Forcepoint can protect incidents related to your infrastructure everywhere and alert you, so you can act at the right time.

   In 2025, Forcepoint's DLP is increasingly integrated with its broader Secure Access Service Edge (SASE) and Data Security Posture Management (DSPM) offerings, providing a more unified approach to data protection.

   Key Features and Benefits

   1. Risk-adaptive protection driven by behavioral analytics and AI.
   2. Comprehensive data discovery and classification
   3. Integrated cloud security features.
   4. Focus on understanding user intent to reduce false positives.

   Customer support

   Forcepoint customer support is available via live calls with dedicated numbers for different regions.

4. Digital Guardian

   Digital Guardian is an advanced threat protection solution with robust data classification capabilities. It also brings some user behavior monitoring features within the SaaS application. Digital Guardian comes as a strong package, but being a SaaS tool, everything, including performance, setup ease, scalability, and other features, is top-notch.

   In 2025, it's known for its deep visibility into data movement and user activity, particularly effective against insider threats and targeted attacks. Its cloud capabilities have been strengthened to address the expanding cloud footprint of organizations.

   Key Features and Benefits

   • Data classification based on context, content, and user for both structured and unstructured data
   • Exceptional insider threat detection through detailed user activity monitoring
   • Native and cross-platform endpoint coverage
   • Flexible deployment options (SaaS, on-premise, hybrid).

   Customer support

   Digital Guardian provides online customer support via the dedicated portal. Alternatively, you can try email and phone call options.

5. Proofpoint Enterprise DLP

   Proofpoint Enterprise is a comprehensive data loss prevention solution with advanced features. It offers in-depth content analyses with advanced algorithms. Your business can get data discovery and user behavior tracking features. Its focus on email security, a primary vector for data exfiltration and malware, is a significant strength, complemented by advanced content analysis and threat intelligence.

   While manual alerting takes around 15 minutes to review one alert, which can be inefficient when your confidential files are at stake, with Proofpoint Enterprise, you get real-time alert reviewing that enhances security.

   Key Features and Benefits

   • Strong email DLP with content encryption.
   • User behavior tracking and content analysis for proactive threat detection.
   • Unified incident investigation interface.
   • Scalable and customizable data detectors.

   Customer support

   Proofpoint Enterprise DLP offers a customer support portal and phone call option available 24/7.

6. Trellix Data Loss Prevention

   Trellix Data Loss Prevention (former McAfee Endpoint DLP) is an enterprise-grade solution that helps companies prevent unauthorized access, transmission, or sharing of sensitive data. The tool protects data across endpoints, networks, cloud apps, and storage.

   Trellix DLP can boast of advanced content inspection, classification, and monitoring. It supports both structured and unstructured data, and even content embedded in images through Optical Character Recognition (OCR).

   The tool offers robust analytics, real-time monitoring, and easily customizable policies to adjust to changing security needs.

   Finally, Trellix DLP easily integrates with other Trellix security products and third-party tools, which allows companies to create a strong security system.

   Key Features and Benefits

   1. Comprehensive data discovery and classification
   2. A central console for managing policies, real-time monitoring, and incident response.
   3. Protection against insider and external threats
   4. Compliance support

   Customer support

   Trellix DLP provides support by email, support portal, knowledge base, and forums.

7. GTB Technologies DLP

   GTB Technologies DLP is an advanced solution that protects confidential data on endpoints, networks, cloud environments, and storage. It can classify and monitor data in real time, whether this data is at rest, in use, or motion. The strong side of GTB DLP is its accuracy in detecting structured and unstructured data, including intellectual property, personal data, and regulated information, even when users are off the corporate network. When an incident, such as unauthorized access or leakage attempt, is detected, the software can automatically enforce security policies.

   GTB DLP supports various platforms, including Windows, Mac, and Linux, and easily integrates with the existing IT structure.

   Key Features and Benefits

   • Real-time monitoring and comprehensive data protection.
   • Customizable policies.
   • Seamless integration and scalability.
   • High accuracy in detecting and preventing data loss incidents.

   Customer support

   GTB Technologies provides support via an online support portal, by phone, email, and a comprehensive knowledge base.

8. Trend Micro Integrated DLP

   Trend Micro's integrated DLP solution brings advanced features to prevent data loss for businesses. It is packed with advanced threat protection and data classification features. Moreover, the policy enforcement features here ensure data integrity and confidentiality.

   On top of everything, it is software that can work on any computer and provide comprehensive control.

   In 2025, Trend Micro Integrated DLP focuses on cloud and hybrid environments, coupled with strong incident response features, which makes it a compelling option for organizations seeking a unified security platform.

   Key Features and Benefits

   1. Integrated with advanced threat protection
   2. Automated incident response and policy enforcement.
   3. Support for various storage connections (offline, online).
   4. Risk identification and policy improvement based on data usage.

   Customer support

   Trend Micro Integrated DLP offers email and phone customer support, live chat, and community forums.

9. Microsoft Purview Data Loss Prevention

   Microsoft Purview Data Loss Prevention is a cloud-native solution to help organizations identify, monitor, and protect sensitive information. While it aims at the protection of confidential data in Microsoft 365 services, including OneDrive, Teams, SharePoint, and others, it can also safeguard non-Microsoft cloud apps, on-premises repositories, and endpoints.

   Microsoft Purview DLP uses machine-learning-driven classification and policy controls. Thanks to it, the software can effectively protect data when it is stored, used, or transmitted without hindering employee productivity.

   Key Features and Benefits

   1. Centralized policy management
   2. Comprehensive data coverage
   3. Adaptive, machine-learning-driven controls
   4. Alerting and automated remediation

   Customer support

   You can get support via an online support portal, phone, email, or community forums.

10. Teramind

    Teramind software distinguishes itself with strong user activity monitoring and behavioral analytics, making it effective for insider threat detection and productivity monitoring alongside DLP. Teramind can classify and tag sensitive data using built-in templates, regular expressions, NLP, and OCR, based on policies set by the administrator.

    With user tracking features from Teramind, your business can track activities on different applications, websites, and over the network. It can also monitor emails for extra security.

    Key Features and Benefits

    • NLP and OCR technologies for sensitive data identification
    • Policy-based blocking and behavioral analytics.
    • Risk assessment
    • Comprehensive user tracking (applications, websites, network, email)

    Customer support

    Teramind provides customer support via email, cloud dashboard, customer portal, and partner portal. So, you can use the one that seems most convenient.

The importance of data grows with the advances in machine learning and AI, and so do the risks associated with data leaks. That is why there are several important trends in DLP today that are likely to continue developing in the future:

1. The duality of AI: On the one hand, AI greatly improves DLP's ability to detect sensitive data and protect it. But on the other hand, it creates new ways for data leakages through generative AI tools and large language models (LLMs). Modern DLP solutions are already addressing this issue by creating policies to govern AI usage and detect sensitive data fed into these models.
2. Insider risk management integration: Modern DLP solutions today do more than just monitor data movement. They understand user intent, create risk profiles, and, in this way, proactively prevent insider threats.
3. Cloud-native DLP: Organisations store increasingly more data in the cloud. That is why they need solutions to protect this data, too. DLP solutions, designed specifically for cloud environments, are gaining prominence.
4. Zero Trust security model: For companies prioritizing the principle "never trust, always verify," DLP becomes the key component of the security strategy. It always verifies access of each user and monitors data usage.
5. Data Security Posture Management (DSPM): DSPM is a new category that helps organizations discover, classify, and secure sensitive data across their entire data estate. DLP solutions integrate with DPSM to provide better data protection.
6. Regulatory compliance: The global regulations (GDPR, CCPA, HIPAA, etc.) continue to evolve. DLP solutions in 2025 offer more refined reporting and auditing capabilities to meet these demands.

Each data loss prevention tool we discussed above comes with reliable performance, an exquisite feature set, and several benefits for businesses of different sizes. While CleverControl provides strong employee monitoring with DLP, platforms like Symantec and Forcepoint focus on DLP functionality and enterprise-grade protection. Similarly, every tool brings something better than others.

However, if you want to select one, then you need to check it according to your feature requirements. Always use the data loss prevention tool that meets your basic requirements first and adds value by offering even better features. So, one reliable tool you can try with great expectations is CleverControl. It offers a complete experience with its employee monitoring and some DLP capabilities.

Data has already become the most valuable asset of the 21st century, and, with advancements in fields like AI, ML, and data science, data utilization will increase. While data holds a lot of potential, it can be very critical for your business at the same time. It is because if an unauthorized user accesses sensitive and confidential data, your business can be at risk.

So, with the importance of data continuously increasing, it also becomes exponentially important to prevent data loss from your IT infrastructure. Hence, we can say that the DLP software technology will improve further to provide even better protection against unwanted data loss.