The Best Office Monitoring Software for 2024

Office monitoring software is beneficial for companies today. Since more people work remotely or on hybrid schedules, ensuring that employees work efficiently and utilizing the provided supplies appropriately can be challenging. This software solves this problem by measuring productivity, evaluating time spent on tasks, and identifying areas for improvement. It can also ensure that employees are adhering to the company's policies.

Studying data about your employees' workflow leads to more informed decisions on staffing, resource allocation, and streamlining processes. This can make employees work harder, save the company's money, and feel safer at their places of work. Here are our top 7 picks for the employee monitoring software.

CleverControl is the best employee monitoring software designed to help businesses track what employees do on company computers during work hours, including visited websites, periods of activity/inactivity, used applications, external storage devices, printer activity, and more. This software can be helpful for managers who want to ensure employees stay on track and get things done.

Features

• AI Scoring for Productivity:

  This is a unique feature that makes CleverControl different from other similar programs. It uses artificial intelligence to analyze an employee's work activity information, compare it to industry standards, and give them a productivity score. This feature can help find employees who are having trouble and need extra help.

• Screen Recording and Application Tracking:

  CleverControl can record what employees see on their screens and track which programs they use. You can see exactly what employees are working on and for how long. For example, you can see if an employee spends much time on social media websites or frequently switches between programs without completing tasks.

• Website Blocking:

  You can use CleverControl to prevent employees from accessing certain websites that you think are inappropriate or not helpful for work. This way, employees will use their work time productively and not spend time on personal activities. For instance, you can block access to social media websites, online games, or shopping websites.

• Face Recognition:

  Face recognition technology uses a camera to take a picture of every person who accesses the monitored computer during the day and recognizes them, making a photo report. This feature helps to control unauthorized access to company computers and protects sensitive information.

Pros

• Gives insights into productivity using AI Scoring.

• It records what's on the screen and tracks the applications used.

• Blocks access to websites that are not for work.

• Face Recognition

• It costs less than many other employee monitoring programs.

Cons

• Advanced features, such as call and screen recording, come at extra cost.

Teramind is an employee monitoring program that helps businesses monitor what employees do on company computers and enhance their security. This can be helpful for businesses that need to follow the rules, protect confidential information, or improve employee performance. Teramind works by installing software on employee computers.

Features

• Data Loss Prevention:

  Teramind has robust tools to stop leaks. You can set rules to prevent secret information from being accidentally or intentionally shared with others. You can tell Teramind what information is hidden (like customer details or financial data) and then set rules to block employees from copying, pasting, printing, or emailing this data. Teramind can also scramble secret information so no one can read it, even if they steal it.

• Track What Employees Do:

  Teramind tracks many things employees do on the computer, including what programs they use, what websites they visit, what they type, and even pictures they take of the screen. This information can be used to find possible security risks, like employees visiting websites they shouldn't or using programs they are not allowed to use. It can also be used to see how productive employees are by seeing how much time they spend on different tasks.

• Get Alerts:

  Teramind can send messages to managers when employees do something suspicious. For example, you can set up an alert if an employee tries to visit a blocked website or copy secret data. This can help you take action right away to prevent a security breach.

• See Computers Remotely:

  Teramind lets managers monitor employee computers from another location, see their screens, or even control them. This can help fix general problems or provide help from afar.

• Reports:

  Teramind makes detailed reports that show information about employee activity. These reports can help to find patterns, track productivity, and identify areas for improvement.

Pros

Tracks employee activity.

• Protects secret data.

• Contributes to improved productivity.

• Helps find security risks.

Cons

• Rather expensive.

• Some employees may worry about their privacy.

• Managers need training to use it.

Insightful is an employee monitoring program that helps business organizations monitor employees' computer activities. This program may help firms achieve new heights, guarantee that staff members address relevant issues, and protect information.

Features

• Tracks Time Automatically:

  Insightful monitors how long an employee uses a computer and doesn't require the employee to track their work time manually. This saves time and also makes the information much more accurate.

• Tracks Projects and Tasks:

  Insightful allows you to assign projects and tasks to employees. The program then tracks how much time everyone spends on each project or task. This helps you understand how your team performs and the areas that need improvement.

• Tracks Apps and Websites:

  Insightful can monitor which applications and URLs employees open at work. This assists you in ensuring that employees do not waste their time on other personal issues during working hours.

• Protects Data:

  Insightful also has built-in tools to prevent leakage of sensitive data from your business. For instance, you can define access policies that prevent employees from copying or moving certain file types.

• Hidden Mode:

  Insightful can work in stealth mode, meaning employees will not notice the monitoring. It can also help prevent employees from engaging in activities on the computer that they should not.

Pros

• Improves productivity

• Ensures employees work on tasks

• Protects data

• Easy to use

• Offers data protection features

Cons

• Employees may feel like they are being watched

• It may hurt employee morale

• Reports may be complex to change

TimeDoctor is amongst the top employee monitoring programs that help companies track what their employees do on work computers. This is helpful for businesses with employees who work from home or companies that want their workers to be more productive. TimeDoctor runs in the background without anyone noticing and automatically remembers how long employees spend on different websites and programs.

Features

• Tracks Time:

  TimeDoctor automatically remembers how long employees work on their computers. You can see reports showing how much time is spent on each project, job, or website.

• Websites & Programs:

  You can see which websites and programs employees use and for how long. This can help you find activities that waste time and ensure employees focus on work.

• Screenshots & Recordings:

  TimeDoctor can take pictures of the computer screen or record what's on the screen at random times or when the computer isn't being used. This can help you confirm that employees are working and not just browsing the Internet.

• Assigns Tasks:

  You can assign employees tasks and monitor their performance, such as how long it takes them to finish different tasks.

Pros

• It helps employees stay focused so they get more done.

• Gives accurate time records for payroll and billing.

• Works with many popular project management and accounting programs.

• Easy to use for both employees and managers.

Cons

• Some employees might feel like they're being watched too closely.

• The program can slow down some computers.

Monitask is office monitoring software that helps businesses manage their teams. It is especially useful for companies that have workers who work from home or hybrid. Monitask tracks employees' computer work, helps them see their productivity, and keeps company information safe.

Features

• Track Work Time:

  Monitask automatically tracks how long employees spend on different programs and websites. This helps find times when employees are not focused and allows for more accurate billing.

• See What Employees Do:

  See which programs and websites employees use throughout the workday. This data will give managers a better idea of how employees work and help them spot things that might distract them.

• Take Pictures of Computer Screens:

  Monitask can take pictures of employees' computer screens at set times. This can be helpful for managers who want to check if employees work on their assigned tasks.

• Manage Projects:

  Assign tasks to employees and see their progress within Monitask, making communication easier and helping ensure projects are finished on time.

Pros

• It makes things more straightforward between managers and employees

• Helps find ways to improve productivity

• It gives managers a better idea of how employees work

• It makes project management and communication easier

Cons

• Some employees might feel like it invades their privacy

• Some employees might need extra training to use it

• Stores information for a limited time

• No phone app to monitor on the go

Hubstaff is a program for businesses that helps track employees' work time and makes them more productive. You can see how long your team works on specific tasks and projects. This enables you to improve the workflow and make sure employees are paid correctly.

Features

• Track Time:

  Hubstaff tracks time automatically. It has features like a system to see when someone is not working, and what's on their computer screen. You can easily see how long people work and what they work on.

• Manage Projects:

  Assign tasks to specific team members and projects. Track how things are going and deadlines in one place.

• Payroll Made Easy:

  Connect Hubstaff to your payroll system to automatically calculate salaries based on tracked work hours.

• See What Employees Do:

  Get a better idea of how much employees are working by using features like screenshots and tracking what websites and programs they use.

• Mobile App:

  Track work hours and use critical features anywhere with the Hubstaff mobile app for phones and tablets.

Pros

• Track time more accurately.

• Make employees more productive.

• Do payroll faster and easier.

• Manage projects better and assign people to the right tasks.

• It may improve trust between employers and employees by being more open.

Cons

• Some employees may feel like they are being watched too closely.

• Some features, like screenshots, may cause privacy concerns.

Spyrix Employee Monitoring is a computer program that helps businesses monitor employees' computer use. It can help workers be more productive, follow company rules, and detect possible security problems.

Features

• App Tracker:

  Tracks which programs employees use and for how long. This helps determine if employees spend too much time on things that are not work-related.

• Website Tracker:

  The employee monitoring software records which websites employees visit. This helps make sure employees only use the Internet for work.

• Internet Use Tracker:

  It monitors all internet activity, including visited websites, search queries, and social media activity. Analyzing this information, you can make informed decisions about the necessity of additional training or blocking unwanted resources.

• Screen Capture:

  Takes pictures of employees' computer screens at certain triggers. This gives a visual record of what employees are doing.

• Reports:

  Makes reports that show summaries of employee computer activity. These reports can help find patterns and make good choices about employee productivity and internet use rules.

Pros

• More Work Done

• Stronger Security

• Better Time Management

Cons

• May raise privacy concerns if not implemented transparently

Choosing the best employee monitoring software depends on your business needs. Some programs, like Hubstaff, are great for tracking work hours. Others, like Teramind, focus on keeping company information safe. Think about what you want to achieve - do you want to improve how much work gets done, track time better, or protect sensitive data? No matter what you pick, be open and honest with your employees about using monitoring software. If you're looking for a program with a lot of features that's also budget-friendly, CleverControl is an excellent option to consider.